In this episode of the Unstoppable Real Estate Agents Podcast, Kim wraps up our “Back to Basics” series on the role of real estate virtual assistants and discusses the keys to building trust and achieving success when working with them. This topic draws from her own experiences and valuable insights which she shared in recent podcast episodes.

Building a Strong Team: Kim’s journey in the real estate virtual assistant industry began as a solo venture, but as the demand for comprehensive support grew, she realized the importance of building a strong team. Each of her team members brings unique skills to the table, united by a strong work ethic and an unwavering commitment to exceeding client expectations.

Trusting a Virtual Assistant: Building trust with a virtual assistant can be a common concern, especially when face-to-face meetings aren’t possible. However, that trust forms the bedrock of a successful virtual working relationship. Effective and open communication plays a pivotal role in this process. We’re fortunate to have various modern communication channels like phone calls, emails, text messages, and video calls to bridge the physical distance.

Sharing personal experiences and strategies for cultivating trust with clients is equally vital. Demonstrating reliability, competence, and a sincere dedication to their success can go a long way.

Structured Virtual Assistance: In a virtual environment, a well-structured approach is essential. Real estate virtual assistants like us meticulously organize our services to cater to diverse client needs. We customize our support to each client’s specific requirements and adapt to different time zones, a common challenge in our line of work.

Handling Emergencies: Emergencies can happen in any business. In this episode, Kim shares a real-life example of how her team adeptly managed a crisis, showcasing their ability to ensure seamless continuity of services without missing a beat.

Success Stories: Seeing clients succeed and grow is one of the most rewarding aspects of our work. Many clients come to Kim through referrals, highlighting the positive impact we have on their businesses.

Setting Expectations and Contracts: To maintain a healthy working relationship, clear expectations are paramount. Transparent communication between clients and virtual assistants is key, and Kim advocates for short-term contracts, typically around 30-90 days, to provide flexibility for both parties.

Paying a Virtual Assistant: Rates for virtual assistants can vary significantly. We encourage clients to consider their unique needs, the value of services provided, and the quality of assistance rather than just focusing on the cost. Striking a balance between affordability and quality is essential.

Services Provided by Real Estate Virtual Assistants: Real estate virtual assistants offer a wide range of services that greatly benefit professionals in the field. Some key services we provide include marketing listings, transaction management, social media management, website management, and systems development. These services are tailored to meet the specific needs of our clients.

The Future of Virtual Assistance: Having worked remotely for nearly 24 years, Kim can attest to the effectiveness of virtual assistance. As the world adapts to more remote work, real estate agents transitioning to this model must stay organized and structured to thrive.

Real estate virtual assistants like us play a pivotal role in supporting professionals in the industry. Building trust and achieving success in this partnership requires effective communication, clear expectations, and a well-structured approach. The flexibility and specialized services offered by virtual assistants make them invaluable assets in the evolving world of real estate.

If you’re considering working with a real estate virtual assistant or want to learn more about our services, please feel free to reach out. Your journey to success in the real estate industry might just begin with the assistance of a virtual partner.

EPISODE RESOURCES:
The Roles and Tasks of Real Estate Virtual Assistants
My Story: How I Pioneered the Real Estate Virtual Assistant Industry
Book a Free Strategy Call

 

Listen to the Unstoppable Real Estate Agents Podcast on:
Apple Podcast
Spotify
Amazon Music
iHeart Radio

Connect with Kim:
Email Kim
Real Estate Resources
The Ultimate Expired Listing System
Kim’s Amazon Store

Instagram
YouTube
Facebook
LinkedIn
Pinterest
X

______________________________________________________

We invite you to chat with our team on a free, no obligation strategy call to see if you’re a good fit for our Done for You Real Estate Virtual Assistant services. We are not your average real estate virtual assistant. We’ve done this for over 24 years and worked with hundreds of real estate agents. We also have services that fit every area of your business. Go to TalkwithKimHughes.com to book your free call. Don’t wait, we want you to get in on the action now!

 

In this episode of the Unstoppable Real Estate Agents Podcast, Kim explores the crucial role of real estate virtual assistants (REVAs) in supporting agents and brokerages across various aspects of their business operations. Drawing from her extensive 24-year experience, Kim discusses the following key impact areas and sheds light on the diverse tasks REVAs can undertake to support real estate professionals.

• Administrative Support: REVAs assist in essential administrative tasks such as CRM management, email organization, bookkeeping, and lead organization, ensuring the smooth functioning of real estate businesses.
• Marketing Expertise: REVAs provide expertise in marketing strategies, including social media marketing, direct marketing, and internet marketing. They create and implement effective marketing plans to attract leads and enhance brand recognition.
• Lead Generation: REVAs contribute to lead generation efforts by categorizing leads, managing databases, and assisting agents in allocating budgets for lead generation research.
• Listing Coordination and Management: REVAs play a crucial role in listing coordination, from scheduling photographers and stagers to marketing properties across multiple platforms, ensuring efficient listing management.
• Transaction Coordination: A competent transaction coordinator manages crucial aspects of real estate transactions, such as deadlines, compliance, and exceptional customer service, reducing agents’ workload.
• Building Strong Client Relationships: REVAs help in maintaining and nurturing client relationships, ensuring that agents can focus on providing personalized service and building trust with their clients.
• Flexibility and Adaptation: REVAs allow real estate professionals to maintain flexibility by offering shorter-term contracts, empowering both parties to assess and adjust the working relationship as needed.

Whether you’re a seasoned agent or new to the concept, this episode provides valuable insights for real estate professionals seeking to maximize the benefits of real estate virtual assistants. These virtual assistants serve as indispensable partners in the real estate industry, offering comprehensive support across various facets of the business. A REVAs expertise, efficiency, and adaptability enable real estate agents to optimize their operations, enhance marketing efforts, attract leads, and ultimately achieve their business goals. Our hope is that the information offered in this episode will help you harness the potential of real estate virtual assistants in streamlining your real estate business.

EPISODE RESOURCES:
My Story: How I Pioneered the Real Estate Virtual Assistant Industry
Book a Free Strategy Call

 

Listen to the Unstoppable Real Estate Agents Podcast on:
Apple Podcast
Spotify
Amazon Music
iHeart Radio

Connect with Kim:
Email Kim
Real Estate Resources
The Ultimate Expired Listing System
Kim’s Amazon Store

Instagram
YouTube
Facebook
LinkedIn
Pinterest
X

______________________________________________________

We invite you to chat with our team on a free, no obligation strategy call to see if you’re a good fit for our Done for You Real Estate Virtual Assistant services. We are not your average real estate virtual assistant. We’ve done this for over 24 years and worked with hundreds of real estate agents. We also have services that fit every area of your business. Go to TalkwithKimHughes.com to book your free call. Don’t wait, we want you to get in on the action now!

 

As we celebrate the one-year anniversary of our podcast the Unstoppable Real Estate Agent, we’ve decided to embark on a journey back to the basics. In this special series, we aim to shed light on the world of real estate virtual assistants and how they can be invaluable assets to agents in their business endeavors. To kick off this series, I’m sharing my personal journey into how I became the first real estate virtual assistant, pioneering this industry and offering insights and experiences that have shaped my career in this dynamic field.

Back in the late 1990s, as the internet was gaining traction, I found myself at the crossroads of an emerging opportunity. My background in real estate consultancy for corporations, brokerages, and individual agents meant I was the go-to person for streamlining their operations. In those pre-internet days, everything relied on paper trails and manual processes, making efficiency a significant challenge. However, as the internet started to penetrate households, some clients still sought my expertise, even though I had moved away from Dallas to a small town in East Texas. I realized the internet held potential, so I began exploring remote work possibilities using email and fax. Along the way, I discovered a group of like-minded women, mostly from corporate backgrounds, who were seeking ways to balance family life with careers by working from home. This network inspired me, and I started taking on various virtual tasks, from typing sermon notes for a pastor to assisting in real estate. As I navigated this path and sought to define the virtual services I could offer, I decided to specialize in real estate, aligning with my extensive background in the field. This marked the inception of the term “real estate virtual assistant,” propelling me into this pioneering niche. Bringing my wealth of experience, I aimed to assist agents in overcoming the challenges they encountered in their real estate careers.

My career took a significant turn as I connected with industry leaders like Alan Haynes, Michael Russer, and Howard Britton. These mentors became instrumental in shaping my path. They not only provided guidance but also introduced me to the intricacies of the real estate world and provided me with a lot of exposure. While these men were undoubtedly trailblazers in their own right, I like to think of myself as a pioneer in the realm of real estate virtual assistance. I forged a path that enabled both women and men to establish home-based businesses, providing essential support to real estate agents. What set me apart was my extensive experience, which allowed me to offer practical solutions to agents’ challenges. Whenever an agent reached out with their struggles, I could draw from my wealth of knowledge and expertise to tailor solutions to their specific needs, ensuring their expectations were met.

As I reflect on my journey spanning 24 years in the world of real estate virtual assistance, one thing remains crystal clear – my enduring love for what I do. Like anyone, I’ve faced my fair share of frustrations along the way, but that’s simply the nature of life. Perfection is an elusive goal, after all. So, I invite you to come along and join us on this series as we embark on a journey to explore the vital role of real estate virtual assistants. Along the way, we’ll uncover the immense value we bring to real estate professionals, offering flexibility and efficiency in the fast-paced world of today’s real estate industry.

EPISODE RESOURCES:
Kim’s Story and Background

 

Listen to the Unstoppable Real Estate Agents Podcast on:
Apple Podcast
Spotify
Amazon Music
iHeart Radio

Connect with Kim:
Email Kim
Real Estate Resources
The Ultimate Expired Listing System
Kim’s Amazon Store

Instagram
YouTube
Facebook
LinkedIn
Pinterest
X

______________________________________________________

We invite you to chat with our team on a free, no obligation strategy call to see if you’re a good fit for our Done for You Real Estate Virtual Assistant services. We are not your average real estate virtual assistant. We’ve done this for over 30 years and worked with hundreds of real estate agents. We also have services that fit every area of your business. Go to TalkwithKimHughes.com to book your free call. Don’t wait, we want you to get in on the action now!

 

Join us for a special one-year anniversary episode of the “Unstoppable Real Estate Agents Podcast,“ where we reflect on our first year as a podcast and the incredible growth we’ve experienced since our very first episode.

Over the past year, we’ve explored a wide range of topics, interviewed fascinating guests, and connected with an amazing community of listeners. Through the ups and downs, we’ve gained insights, made discoveries, and emerged one year wiser.

Whether you’ve been with us from the start or you’re just discovering our show, this anniversary special offers a chance to celebrate with us and explore the wisdom we’ve gained during our podcasting journey.

Join us as we express our gratitude to our listeners, guests, and supporters and look forward to the exciting adventures that lie ahead in year two of “Unstoppable Real Estate Agents.”

Tune in for a heartfelt and insightful episode that captures the essence of our podcasting adventure and the wisdom we’ve acquired along the way.

Listen to the Unstoppable Real Estate Agents Podcast on:
Apple Podcast
Spotify
Amazon Music
iHeart Radio

Connect with Kim:
Email Kim
Real Estate Resources
The Ultimate Expired Listing System
Kim’s Amazon Store

Instagram
YouTube
Facebook
LinkedIn
Pinterest
X

______________________________________________________

We invite you to chat with our team on a free, no obligation strategy call to see if you’re a good fit for our Done for You Real Estate Virtual Assistant services. We are not your average real estate virtual assistant. We’ve done this for over 30 years and worked with hundreds of real estate agents. We also have services that fit every area of your business. Go to TalkwithKimHughes.com to book your free call. Don’t wait, we want you to get in on the action now!

 

As a real estate agent, hosting a past client event can be a powerful tool for building and nurturing relationships, staying top-of-mind, and potentially generating referrals and repeat business. It’s not just an event; it’s an opportunity to show your appreciation and provide value to those who have entrusted you with their real estate needs. In this step-by-step guide, we’ll walk you through the process of planning and executing a successful past client event that leaves a lasting impression.

1. Define Your Purpose and Goals

The foundation of any successful event begins with a clear understanding of your objectives. Are you expressing gratitude, networking, or providing valuable market insights? Define your goals to shape the event’s focus and direction.

2. Choose an Event Theme

Selecting an engaging theme that resonates with your target audience is essential. Whether it’s a client appreciation picnic, a homebuyer workshop, or a festive holiday party, the theme should align with your objectives and create a memorable experience.

3. Select a Date and Venue

Consider your clients’ schedules and preferences when choosing a date. The venue should be convenient and appropriate for the event type. Options could include a community center, a park, a restaurant, or a dedicated space within your office.

4. Create a Guest List

Compile a comprehensive list of past clients you’d like to invite. Ensure you have accurate contact information for each one. If possible, segment the list based on factors like first-time buyers and repeat clients to tailor your event content.

5. Send Invitations

Personalized invitations are key to conveying the importance of the event. Utilize a mix of communication methods, including email, phone calls, mailed invitations, and social media platforms. Include event details, RSVP instructions, and any relevant information.

6. Plan Event Activities

Select activities that align with your theme and goals. These could include guest speakers, workshops, interactive games, contests, or casual networking opportunities. Encourage participation and engagement among attendees.

7. Arrange Refreshments

Determine the appropriate level of refreshments based on your event. From light snacks to full meals, plan accordingly. Collaborating with local businesses for sponsorship or catering can be a budget-friendly option.

8. Prepare Presentation or Content

For events with presentations or workshops, prepare the necessary materials. This might involve creating slides, handouts, or other resources that offer value to attendees and support your event’s objectives.

9. Decor and Atmosphere

Create a welcoming atmosphere by decorating the venue in line with your theme. The goal is to make your past clients feel valued and comfortable in the environment you’ve created.

10. Event Promotion

Promote your event through multiple channels such as social media, your website, and email newsletters. Consider using a unique event hashtag to boost engagement and encourage attendees to share their experience online.

11. Day-of Logistics

Arrive early on the event day to set up and ensure everything is running smoothly. Greet your guests as they arrive and have a plan in place to manage registration and other logistical aspects.

12. Engage and Network

Actively interact with your guests throughout the event. Initiate conversations, facilitate introductions among clients, and ensure everyone feels valued and included.

13. Capture Memories

Designate an area for photos or set up a photo booth. This provides a fun way for attendees to capture memories and share their experience on social media.

14. Collect Feedback

After the event, reach out to attendees for feedback. Their insights will be valuable for improving future events and tailoring your approach to their preferences.

15. Follow-Up

Express your gratitude by sending thank-you notes or emails to attendees. This thoughtful gesture maintains open lines of communication and paves the way for potential future interactions.

Remember, hosting a past client event goes beyond logistics; it’s about fostering meaningful relationships and creating lasting memories. By following this step-by-step guide, you’ll be well-equipped to plan and execute an event that resonates with your clients and keeps your real estate business thriving.

EPISODE RESOURCES:
Thanksgiving Pie Event Checklist
Book a Strategy Call with Kim

Listen to the Unstoppable Real Estate Agents Podcast on:
Apple Podcast
Spotify
Amazon Music
iHeart Radio

Connect with Kim:
Email Kim
Real Estate Resources
The Ultimate Expired Listing System
Kim’s Amazon Store

Instagram
YouTube
Facebook
LinkedIn
Pinterest
X

______________________________________________________

We invite you to chat with our team on a free, no obligation strategy call to see if you’re a good fit for our Done for You Real Estate Virtual Assistant services. We are not your average real estate virtual assistant. We’ve done this for over 30 years and worked with hundreds of real estate agents. We also have services that fit every area of your business. Go to TalkwithKimHughes.com to book your free call. Don’t wait, we want you to get in on the action now!